PRIVACY POLICY

WHO WE ARE
This website is operated by Communicator London Limited (“we”; “us”; “Communicator” or
“our”). By using and visiting our website and by submitting your personal information to us you
agree to us using your personal information as set out in this Privacy Policy.

We respect the privacy of users of our website and recognise that when you choose to provide us
with information about yourself, you trust us to act in a responsible manner with that
information. This Privacy Policy contains important information about how we use your personal
information and is updated regularly to ensure that:

we are act with the highest level of integrity when dealing with our clients, suppliers, associates and employees; and
we are complaint with applicable data protection laws such as the General Data Protection Act (GDPR).

Communicator will not sell personal data in any form, including mailing lists. All its data is for
internal use only however, if you do not agree to the policy below you may wish to cease viewing
or using this website.

WHAT INFORMATION WE COLLECT
At times we may request that you voluntarily supply us with personal information. Generally, this
information is requested when you want us to provide you with information. We may gather the
following information about you:

Name
Email address
Telephone number
Company Role / Title
IP address (a unique identifier for your computer or other device)
Mobile device
ID Information provided by you in relation to submitting a job application to us (this may include
sensitive personal information e.g., ethnic origin)

WHY WE NEED YOUR INFORMATION
To contact you with a view to providing a service; to attend at your business or other address; to
take monies for payment from you; to arrange invoices; to pay VAT over to HMRC; for the purposes
of an after sales service etc.

If you fail to provide certain information when requested, we may not be able to perform the
contract for services for you.

HOW WE USE YOUR INFORMATION
Communicator is the data controller; we will use this information in the following ways:

to provide you with experiential events and other related services;
to provide you with information that you have requested e.g., a newsletter, bulletins;
to respond to specific queries you may raise regarding Communicator and its associate companies;
to provide you with better ways of accessing information from this website; and
to process and consider your job application.

PASSING YOUR INFORMATION ONTO THIRD PARTIES
We may send your personal information to other group companies, affiliates and third parties to
help us process your personal information for the purposes set out in this policy e.g., share your
information with HMRC for VAT or tax purposes, third party suppliers where required to fulfil a
contract with or service for you; for example, supplying passport details to an airline for your
guests if they are travelling internationally.

We may disclose your personal information if we or any of our assets are the subject of a sale or
similar corporate transaction. We will ensure that the third parties who receive your personal
information are required to keep it confidential. We may disclose personal information to third
parties when we reasonably believe we are required by law, and in order to investigate, prevent,
or take action regarding suspected or actual unlawful or otherwise prohibited activities,
including, but not limited to, fraud.

HOW LONG WE KEEP YOUR INFORMATION FOR
We will keep your information for a reasonable period for the purposes set out above. We will
typically retain your personal information for a period of seven years following conclusion of our
relationship in line with HMRC guidelines.

COOKIES
A cookie is a small file stored on your computer or device. If you leave a comment on our site you
may opt in to saving your name, email address and website in cookies. These are for your
convenience so that you do not have to fill in your details again when you leave another
comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts
cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your
screen display choices. Login cookies last for two days, and screen options cookies last for a year.
If you select “Remember Me”, your login will persist for two weeks. If you log out of your
account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie
includes no personal data and simply indicates the post ID of the article you just edited. It expires
after 1 day.

THIRD PARTY WEBSITES
Articles on this site may include embedded content (e.g., videos, images, articles, etc.) or links to
third party websites. Seen Displays does not endorse or support any such third-party websites.

Embedded content from other websites behaves in the exact same way as if the visitor has
visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking,
and monitor your interaction with that embedded content, including tracking your interaction
with the embedded content if you have an account and are logged in to that website in
accordance with their own privacy policies.

This Privacy Policy does not apply to third party websites, and Communicator is not responsible
for the content or actions of any embedded or linked third party websites.

COMMENTS
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we
can recognise and approve any follow-up comments automatically instead of holding them in a
moderation queue.

For users that register on our website (if any), we also store the personal information they
provide in their user profile. All users can see, edit, or delete their personal information at any
time (except they cannot change their username). Website administrators can also see and edit
that information.

WHERE WE SEND YOUR DATA
We may send your personal information to other group companies, affiliates and third parties to
help us process your personal information for the purposes set out in this policy. We may
disclose your personal information if we or any of our assets are the subject of a sale or similar
corporate transaction. We will ensure that the third parties who receive your personal
information are required to keep it confidential. We may disclose personal information to third
parties when we reasonably believe we are required by law, and in order to investigate, prevent,
or take action regarding suspected or actual unlawful or otherwise prohibited activities,
including, but not limited to, fraud.

Visitor comments may be checked through an automated spam detection service.

Any personal data will only be transferred to other countries that are part of the EEA and
therefore have adequate levels of security in place to protect your data. Any country outside of
the EEA / EU we share data with will be compliant with the level of security required for
companies within https://ico.org.uk/registration/new it; this includes ensuring companies in the
US are members of the Privacy Shield scheme and other companies outside the US have
contractual obligations in place to provide the same security.

WHAT RIGHTS YOU HAVE OVER YOUR DATA
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.
You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
Object to processing of your personal information where we are relying on a legitimat interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

HOW TO OBTAIN A COPY OF YOUR INFORMATION
You are entitled to ask for a copy of the information we hold about you (for which we may charge
a small fee) and to have any inaccuracies in your information corrected. Please contact us using
the details set out below.

HOW WE PROTECT YOUR DATA
We take appropriate measures to ensure that your personal information disclosed to us is kept
secure, accurate and up to date and kept only for so long as is necessary for the purposes for
which it is used.

UNDER 13-YEAR OLDS
This website is not intended or designed to attract children under the age of 13. We do not
knowingly collect personal information from or about any person under the age of 13. If you are
under 13 years old and wish to ask a question or use this site in any way which requires you to
submit your personal information, please get your parent or guardian to do so on your behalf.

HOW TO CONTACT US IF YOUR INFORMATION OR CHOICES CHANGE
If your personal information or your preferences change, you want to withdraw your consent to
our collecting, processing and/or transferring your data, you don’t want us to send you the
information you have requested or if you have any queries about how we use your personal
information, please let us know by contacting us on hello@communicatorlondon.com with ‘Data Request’ as the title of the email.

CHANGES TO THIS PRIVACY POLICY
So as to ensure we are providing you with the best protection we will change, modify, add, or
remove portions from this Privacy Policy as may be required by law or because it is considered
best practice to do so. You are encouraged to review this Privacy Policy from time to time.

If you have any concerns or questions about our use of your information you have the right to
complain to the Information Commissioners Office but please inform us first, preferably by e-mail
to hello@communicatorlondon.com, so that we may have the opportunity to address any issues
directly with you. The ICO can be contacted at Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF. www.ico.org.uk

Contact Us if you have any questions you may have about this Privacy Policy
– hello@communicatorlondon.com

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